We are committed to respecting and protecting your privacy.

This Privacy Policy explains when and why we collect personal information with our Advanced Rent Option calculator on our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

If you do not want us to process your personal information as described in this Privacy Policy for the ARO calculator, please do not provide information in the calculator. Please refer to our website Privacy Policy for further information.

For questions relating to this Privacy Policy, please contact us at the address on our website.

How do we collect personal information about you for the ARO calculator?

We obtain personal information about you that you provide to us through our calculator, phone conversations, and/or documents you provide to us or when you visit us in person.

We also obtain personal information relating to you using automated technical means when you visit our website.

 What type of personal information is collected?

The information we collect from you might include (but is not limited to) your name, address, email address, phone number, date of birth and financial details and any other information you choose to provide to us.

The information we collect through this calculator includes: the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, identification number, online identifier and location data and the personal information you provide.

How long do we retain your personal information?

We review our retention periods for personal data on a regular basis, however, as the services we offer are relevant throughout an individual’s lifetime, we will normally only delete your data if you stop interacting with us for a prolonged period, or request we delete your information.  Outside of specific statutory obligations, we will hold your personal data on our systems for as long as is necessary for the relevant purposes for which we use it, or in accordance with any retention periods set out in the Privacy Policy on our website.

How do we use your personal information?

We may use the information that you directly provide to us in the following ways:

• We may use your name, address and contact details for the purpose of carrying out our obligations arising from any contracts entered into by you, such as providing you with products and services you have requested. Our legal basis for this use is that it is necessary for the performance of a contract to which you are party.
• We may use your name, email address and postal address to provide you with information, you have requested from us, respond to enquiries or requests from you, communicate with you in relation to those enquiries. Our legal basis for this use is our legitimate interests, namely carrying out activities in the course of our business in response to customer enquiries or requests.
• We may use your name, email address and postal address to provide you with information regarding similar and related goods and services to those you have already enquired about or Our legal basis for this use is our legitimate interests, namely the ongoing marketing of our goods and services to individuals with whom we have an existing relationship in connection with our goods and services and/or who have expressed an interest in those goods and services;
• We may use your name, email address and postal address to send you specific marketing communications you have chosen to receive. These may include information about properties for rent or for sale, the current property market, promotions or offers. Our legal basis for this use is both our legitimate interests, namely promoting the services offered by us and/or consent depending on the manner in which we have obtained your information. It will not be necessary for us to obtain individual specific consent to send you details of similar or related services offered by us about which you have already enquired and in which we have an honest belief you may be interested.

We may use the information that we automatically collect using technical means through our website to:

• Administer our site and for troubleshooting, testing, research and statistical purposes. We use Google Analytics, a third party website monitoring tool. For more information, see our Cookie Policy. Our legal basis for this is our legitimate interests, namely monitoring the use of our software and IT systems and improving our website
• Measure or understand the effectiveness of our own advertising activity. Our legal basis for this use is our legitimate interests, namely improving the relevancy of our advertising;
• Measure or understand the effectiveness of our marketing emails. Our email marketing software stores email addresses under relevant categories so that we can communicate relevant information depending on your interests, the software allows you to unsubscribe in a simple straightforward way if you no longer want to receive a particular marketing communication, or you wish to stop all email marketing communications.

This automated collection of information may involve the use of cookies.  Please see the   Cookies Policy on our website.

We may analyse the personal information we collect directly from you and obtain using automated technical means to create a profile of your interests and preferences so that we can contact you with information relevant to you if you have chosen to receive marketing communications from us. We may make use of additional information about you when it is available from external sources to help us do this effectively.  These sources include both publicly accessible sources such as the Land Registry and credit agencies and private commercial sources who have collected relevant data in a legitimate manner.

We may also use any of your personal information that we collect from you directly and additional information about you from external sources where necessary to detect and reduce fraud and credit risk.  These sources include publicly accessible sources such as the Land Registry and credit agencies as well as private sources that are not publicly accessible such as specialist data suppliers.  Our legal basis for this use of your personal information is our legitimate interests in preventing our business being subject to fraud or credit risk.

Information we receive from other sources. We may combine this information with information you give to us and information we collect about you. We may us this information and the combined information for the purposes set out above (depending on the types of information we receive).

Who has access to information?

We will not sell or rent your information to third parties.

We may pass your information to third party service providers, including but not limited to:

• Business partners, suppliers and sub-contractors working on our behalf for the purposes of completing tasks and providing services to you.
•  
  Advertisers and advertising networks including social media in order to select and serve relevant adverts to you.
• When we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and otherwise use your information in accordance with applicable data protection law.

In addition to the specific disclosures set out in this section, we may disclose your personal information where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person, or for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative out-of-court procedure.

Your rights

In this section we have summarised the rights that you have under data protection law.  Some of the rights are complex, applying only in certain circumstances and subject to certain exceptions, and in the interests of keeping this policy concise, not all of the details have been included in our summaries.  Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

You have the right:

• To object to us processing your personal information for marketing purposes. If you object, we will stop processing your personal information for this purpose. When we collect your data, you can choose whether or not you wish to receive marketing communications from us. If you wish to stop receiving marketing communications, you can opt out at any time by clicking an ‘unsubscribe’ link at the bottom of one of our emails.
• To access the information we hold about you and certain information about our processing of it and your rights in relation to it.
• In certain circumstances, to obtain erasure of the personal information we hold about you, subject to certain exceptions.
• To rectification of the information we hold about you.
• In certain circumstances, to restrict our processing of your personal information or object to us processing it. If you object, we will stop processing your personal information unless certain exceptions apply.
• Where our legal basis for processing your personal information is your consent or the performance of a contract and we process it by automated means, to be provided with the personal information we hold about you in structured, commonly used and machine readable format and to transmit the information to another controller.
• To not be subject to a decision based solely on automated processing, including profiling, that produces legal effects concerning you or similarly affecting you, subject to certain exceptions.
• Where our processing of your personal information is based on your consent, to withdraw that consent at any time. If you withdraw your consent, we will stop the relevant processing, but it will not affect the lawfulness of our processing before the withdrawal.

To exercise any of these rights, email us or write to us at the address on our website  In addition, you can exercise your right to object to direct marketing at any time by clicking an ‘unsubscribe’ link at the bottom of one of our emails.

If you consider that our processing of your personal information infringes data protection laws, you  have the right to lodge a complaint to a supervisory authority responsible for data protection.  You may do this in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.  More information about lodging a complaint with the Information Commissioner’s Office (the relevant UK supervisory authority) can be found at https://ico.org.uk/concerns/.

Security precautions in place to protect your information

We take appropriate technical and organisational precautions to secure your personal information and prevent its loss, misuse or alteration. All information you provide to us is stored on our secure servers. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

The transmission of unencrypted (or inadequately encrypted) data over the internet is inherently insecure, and for this reason we cannot guarantee the security of data sent between us over the internet.

Transferring your information outside of European Economic Area (“EEA”)

If you use this service while you are outside the EEA, your information may be transferred outside the EEA in order to provide you with those services.

 Review of this Policy

We keep this Policy under regular review. This Policy was last updated in February 2020.

If we change our Privacy Policy we will post the changes on this page and may place notices on other sections of the website and/or notify you by email.

Further information

You can obtain further information about data protection laws by visiting the Information Commissioner’s Office website at www.ico.org.uk.

You may not use the calculator in any way which causes damage to the website or interferes with another person’s use or enjoyment of the calculator, or in any way which is harmful, threatening or in breach of any law.

Any online services, tools or information are available through the website on an ‘as is’ and ‘as available’ basis. We give no warranty that this will be free of defects or faults. Whilst we use reasonable endeavours to ensure the calculator is free of errors, viruses and malware, we give no warranty or guarantee and ask that all users take responsibility for their own security and personal information. We accept no liability for any disruption or non-availability of the ARO calculator and will not be liable to you in respect of any losses arising from events beyond our reasonable control.